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2018-05-24 Helmsmen Toastmasters Club 2412 Meeting 2930 Minutes

May 31, 2018

(U) Minutes for Meeting 2930, Helmsmen Toastmasters Club 2412, Thursday May 24, 2018

Congratulations to Carmita Cooke for being our Toastmaster of the Day today with the theme “Memorial Day – Service, Honor, Sacrifice”


1. TMoD for next week is Carl Sabath.

2. TMOD Schedule: Please confirm with Lillian Wilkinson Helmsmen, Club VP-Education:

07 Jun Randy Estrella
14 Jun Jwon Wiggins
21 Jun Kim Winborne
28 Jun Ricardo Cedeno
05 Jul Bert Romero
12 Jul Nekisha Tate
19 Jul Yvonne Hay
26 Jul Yash Sinha

3. New officers needed for Jul 1 – Dec 31, as President Raybon announced — Toward the end of the email, please find a summary of officer duties.

We are looking for President, VP-Education, VP-Membership, VP-Public Relations, Secretary, Treasurer and Sgt at Arms.

The office does require 2 hours of TM Leadership institute training that is scheduled in different places in the NCR during June-August.
The term of office is 6 months, July 1 – December 31.

2. Toastmasters International Conference signup – pick and choose what you would like to attend at the following site for Convention Information for Chicago in August 22-25:

4. Please assist Randy Estrella, our VP-Public Relations as he works to increase our social media presence:

Randy requests that you provide your Facebook username or email to start adding you to the Facebook page. First Randy will send you a request to friend you and then he’ll be able to add you to the group. Also, due to the fact that there is also another Helmsmen Club in Texas, the group name will have to have a different one to prevent confusion. Here are some suggestions, Helmsmen Pentagon Toastmasters, Helmsmen DC Toastmasters, Helmsmen DC Toastmasters Club 2412 or Helmsmen Pentagon Toastmasters Club 2412. Please send Randy an email to see which one you like the most and/or if you have any other suggestions.

He looks forward to your responses as well as your Facebook username.

Also – If you need help creating a Facebook page and/or take selfies to post them, please let Randy know.

Roles today were as follows:

TM of the Day – Carmita Cooke

Opening – Andrea Clark

Word of the Day – Andrea Clark, with the word, PARADIGM, a noun meaning a way of thinking, an example

Grammarian – Andrea Clark

Ah Counter – Angela Vines-Crosson

Timer – Kelly Craft

Ballot Counter – Forté Ward

Tip of the Day – Andrea Clark

Listener – Angela Vines- Crosson

Speaker 1, Kim Winborne, “The Wiz”
Speech 5, Advanced Communications Manual: Entertaining Speaker, Objective: After Dinner Speech
Evaluated by Damita Zweiback

Table Topics Master – Forté Ward

Table Topics Speakers Angela Vines-Crosson, Audrey Britton, Kelly Craft, Carl Sabath

Master Evaluator – Carl Sabath

Closing – Andrea Clark

Best Speaker – Kim Winborne

Best Evaluator – Damita Zweiback

Best Table Topics Speaker – Audrey Britton


Reminder, you may still be on the “Hot Seat” for last minute changes. Things change often, so when you are ready to give your speech, let the TM of the Day know even if you are not scheduled. We can always fit you in! You can get credit for being Toastmaster of the Day, Evaluator, and Table Topics Master, Timer, and many of the other duties. During or immediately following the meeting, ask your fellow Toastmaster to provide a small evaluation in your leadership book.

Distinguished Club Program — The more we do as individuals, the more goals our Club achieves. If you go to Club Central and go to Distinguished Club Program (DCP) reports, you can view the latest status of the goals for Helmsmen Toastmasters Club
All Officers
Greet Members and Guests Warmly!
Begin and End meetings on time
Get Trained AND get familiar with and websites and
Club Central to conduct club business
Lead by example: Give manual speeches, bring your manuals, get evaluated in your CL manual!
Lead by example. For Pathways, make sure members bring in evaluation forms.
Prepare Club Success Plan and set goals for your club and your members!
Know the Deadlines!!! And always Train Successor! Help fellow officers!!!
Set up, break down room
Greet all guests and members warmly
Responsible for all club equipment and reserving meeting location
Keep supplies inventory / replace as needed ordering on the TI website
Collect and PAY DUES to TI Word Headquarters by 30 September and 31 March
Responsible for all financial transactions and reporting. Know the District INCENTIVES!
Submit new members applications to TI, coordinate with VP Membership
Maintain club member roster (this includes contact information at TI)
Keep club files, including the club charter, Constitution and addendum minutes, resolutions, and correspondence.
Ensure the Officer List is submitted online to TI soon after elections and in time so new officers can attend TLI. All
elections are held the first meeting in May for the coming July term.
VP Public Relations
Maintain a club website
Work with the VP Membership to organize membership drives throughout the year
Prepare monthly newsletter AND organize socials!!
VP Membership
Better retention: Serve as a motivator. Know the needs of the members.
Increase membership: Conduct ongoing membership programs. Know the District INCENTIVES!
Nurture relationships: Remember the value of warmly greeting and welcoming guests to meetings; introduce guest
to club officers. This helps to build relationships.
Follow-up with Guests… Invite them to join!!!
VP Education
Set up orientation/mentorship program for your new club members. Set goals soon after they join.
Organize fun and rewarding meetings. Make sure roles are filled in advance. (FreeToastHost/Easy Speak)
Develop club Success Plan with other officers knowing your members’ personal goals –
Plan Execute Follow-up Recognition
Submit Educational Awards promptly to TI on Club Central
Schedule educational sessions from the Better Speaker Series, the Successful Club Series, and the Leadership Excellence Series, Successful/Communication; Successful/Leadership series. Know the District INCENTIVES!
Preside over meetings, ensure VP Ed takes over when absent. Do not cancel meetings!
Motivate your team of officers to become better leaders. Constantly look for successors.
Promote educational awards and provide recognition. Ensure the club achieves DCP status.
Be the spark of the meeting. You give the tone to the meeting from the start!
Oversee the administrative operation of the club. Know the District/TM INCENTIVES!
Chair Monthly Executive committee meetings. Share DCP Club Goals with the membership.

Happy Speaking!!
…Carl Sabath

Elizabeth Femrite, Secretary

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